Let's do some quick math. Your team probably pays for Slack ($8.75/user), Notion ($10/user), Asana or Monday ($10-12/user), Google Workspace ($14/user), and maybe a standalone AI tool like ChatGPT Teams ($25-30/user). That's somewhere north of $50 per person per month before you've even opened your laptop.
And the money isn't even the worst part. The worst part is the context switching. A conversation starts in Slack, the decision gets recorded in Notion, the task lands in Asana, the supporting doc lives in Google Drive, and the AI you used to draft it has already forgotten the whole thing. Nothing talks to anything else. Your team's knowledge is scattered across a half-dozen apps that have no idea the others exist.
That frustration is exactly why all-in-one workspace tools have gotten so much attention recently. The promise: one platform that handles chat, tasks, docs, and maybe even AI — so you can ditch the duct-taped stack and work from a single source of truth.
But which one actually delivers? We tested six platforms head-to-head. Here's what we found.
What to look for in an all-in-one workspace
Before we get into the list, here's what actually matters when you're evaluating these tools:
Does it replace things, or just add another tab? Some "all-in-one" tools are really just project management with a docs feature bolted on. If you still need Slack for real-time chat and Google Docs for serious writing, it's not actually replacing your stack.
How deep is each feature? Combining chat, tasks, and docs only works if each one is genuinely good. A mediocre chat experience means your team will sneak back to Slack within a week.
Is the AI actually integrated or just a chatbot sidebar? There's a massive difference between AI that has context about your projects and a generic chatbot sitting in a panel. The latter is just ChatGPT with extra steps.
What's the real cost? Factor in all the tiers, add-ons, and per-seat charges. Some platforms look cheap until you realize the features you need are locked behind the enterprise plan.
The 6 Best All-in-One Workspace Tools
1. Trilo
What it combines: Chat + Tasks + Docs + Knowledge Base + AI Coworkers
Pricing: Free tier available; paid plans from $12/user/month
Best for: Teams of 3-50 who want AI that's actually part of the workflow, not a separate tool
We built Trilo, so take this with the appropriate grain of salt. But we built it specifically because nothing else did what we wanted: put chat, tasks, docs, and AI into a single workspace where everything shares context.
The thing that makes Trilo different from everything else on this list is the AI coworker model. These aren't chatbots you open in a sidebar. They're team members that see your tasks, read your docs, remember your past conversations, and can actually do things — draft a document, triage incoming requests, summarize a thread, create tasks from a conversation. They work alongside you, not in isolation.
The unified workspace means you stop context-switching. A conversation can turn into a task, which references a doc, which the AI already understands because it was there for all of it.
Strengths: Deepest AI integration of any workspace tool. Chat that's genuinely good enough to replace Slack. Tasks and docs that share context with everything else. Clean, fast interface.
Weaknesses: Smaller ecosystem than Notion or ClickUp. Fewer third-party integrations (though this is growing fast). Newer product, so some edge-case features are still being built.
2. Notion
What it combines: Docs + Knowledge Base + Tasks + Databases
Pricing: Free for individuals; Plus at $10/user/month; Business at $18/user/month
Best for: Teams of 10-200 that are heavily document-driven
Notion is the Swiss Army knife that most people think of first. It's incredibly flexible — you can build almost anything with its block-based editor and database system. Project trackers, wikis, meeting notes, CRMs — people have built all of it in Notion.
That flexibility is also its biggest drawback. Setting up a Notion workspace that actually works takes real effort. Someone on the team has to become the Notion architect, building templates, linking databases, and maintaining the structure. Without that person, things get messy fast.
Notion added AI features in 2023, and they've steadily improved. But the AI is more of a writing assistant than a workspace-aware teammate. It can summarize pages and help you draft content, but it doesn't have the same deep integration with your team's ongoing work that a purpose-built AI workspace offers.
The other gap: no real-time chat. You still need Slack or Teams alongside Notion, which means you're not fully consolidating your stack.
Strengths: Unmatched flexibility. Massive template library. Strong wiki and docs capabilities. Large community.
Weaknesses: No built-in chat. Steep learning curve for teams. AI feels bolted on rather than native. Can get slow with large workspaces. Requires a "Notion admin" to keep things organized.
3. ClickUp
What it combines: Tasks + Docs + Whiteboards + Goals + Chat (newer)
Pricing: Free tier available; Unlimited at $7/user/month; Business at $12/user/month
Best for: Teams of 10-100 that prioritize project management above everything else
ClickUp's pitch is that it can replace everything, and feature-for-feature, it might have the longest checklist of any tool here. Tasks, docs, goals, whiteboards, time tracking, dashboards, chat — it's all in there.
The challenge is that ClickUp tries to do so many things that individual features can feel half-baked. The docs aren't as good as Notion's. The chat isn't as good as Slack's. The whiteboard isn't as good as Miro's. You're trading depth for breadth.
That said, the project management core is genuinely strong. If your team's primary need is tracking complex projects with multiple views (list, board, Gantt, timeline), ClickUp delivers. The AI features (branded as ClickUp Brain) are decent for summarization and writing within docs and tasks.
Strengths: Most features of any tool on this list. Strong project management. Competitive pricing. Good views and reporting.
Weaknesses: Overwhelming interface — there's just so much. Performance issues with large workspaces. Chat and docs feel like secondary citizens. Can take weeks to fully configure for a team.
4. Monday.com
What it combines: Tasks + Docs (Monday Docs) + Dashboards + Automations
Pricing: Basic at $12/seat/month (min 3 seats); Standard at $14/seat/month; Pro at $27/seat/month
Best for: Non-technical teams of 10-200 who want visual project tracking
Monday.com is the most approachable tool on this list. If your team includes people who aren't particularly tech-savvy, Monday's colorful, visual interface makes it easy to get started. The board-based layout clicks immediately for most people.
The automation features deserve special mention — you can set up if-this-then-that workflows without writing any code, and they're surprisingly powerful. Monday Docs added a writing layer, and there's a basic AI assistant for generating summaries and content.
Where Monday falls short as an "all-in-one" is communication. There's no built-in chat that could replace Slack. And the pricing adds up quickly — the Pro tier at $27/seat/month makes it one of the most expensive options here, and many useful features are locked behind it.
Strengths: Beautiful, intuitive interface. Great automations. Easy onboarding. Strong for non-technical teams.
Weaknesses: Expensive at higher tiers. No real-time chat. AI features are basic. Minimum seat requirements inflate costs for small teams. Gets complicated for software engineering workflows.
5. Basecamp
What it combines: Chat (Campfires) + Message Boards + To-dos + Docs + File Storage
Pricing: $15/user/month; or $299/month flat for unlimited users (Pro Business)
Best for: Small teams (5-25) who want simplicity over power
Basecamp takes the opposite approach to ClickUp. Instead of giving you every feature imaginable, it gives you a curated, opinionated set of tools and says "this is enough." Message boards for async communication, Campfires for real-time chat, to-do lists for tasks, and a simple file/doc system.
If your team values calm, focused work over feature density, Basecamp is refreshing. The flat pricing for the Pro Business plan is also genuinely appealing for larger teams — $299/month for unlimited users is hard to beat.
The tradeoff is capability. The to-do lists are basic compared to real project management tools. There's no Gantt chart, no board view, no advanced filtering. The AI features are minimal. If your projects are complex or your team needs detailed reporting, Basecamp will feel limiting.
Strengths: Simple and opinionated. Flat pricing option. Built-in chat and async messaging. Low learning curve. No feature bloat.
Weaknesses: Task management is barebones. No AI to speak of. Limited views and reporting. Not suited for complex projects. Feels dated in some areas.
6. Coda
What it combines: Docs + Spreadsheets + Tasks + Automations
Pricing: Free for individuals; Pro at $10/user/month; Team at $30/user/month
Best for: Teams of 5-50 that want to build custom workflows inside documents
Coda is the builder's tool. It blurs the line between a document and an application — you can create docs that have interactive tables, buttons that trigger actions, and automations that move data around. Think of it as Notion meets Google Sheets meets Zapier.
For teams that want to build custom internal tools without writing code, Coda is incredibly powerful. You can create a doc that serves as your project tracker, CRM, and team wiki all at once, with formulas connecting everything.
The downside is similar to Notion's: someone has to build and maintain all of this. And like Notion, there's no real-time chat, so Slack stays in your stack. The AI features focus on summarization and content generation within docs. The Team plan at $30/user/month also makes it one of the pricier options.
Strengths: Extremely flexible and programmable. Great for custom workflows. Powerful automations. Strong doc editing.
Weaknesses: Steep learning curve. No built-in chat. Requires a builder mindset. Expensive at Team tier. AI is doc-focused, not workspace-aware.
Comparison at a glance
| Feature | Trilo | Notion | ClickUp | Monday | Basecamp | Coda |
|---|---|---|---|---|---|---|
| Real-time chat | Yes | No | Yes (basic) | No | Yes | No |
| Task management | Yes | Yes | Yes | Yes | Basic | Yes |
| Docs & wiki | Yes | Yes | Yes | Yes (basic) | Basic | Yes |
| Built-in AI | AI coworkers | AI assistant | ClickUp Brain | AI assistant | No | AI assistant |
| AI has workspace context | Yes | Partial | Partial | No | No | Partial |
| Starting price (per user/mo) | Free | Free | Free | $12 | $15 | Free |
| Flat pricing option | No | No | No | No | $299/mo unlimited | No |
| Best for team size | 3-50 | 10-200 | 10-100 | 10-200 | 5-25 | 5-50 |
How to actually evaluate these tools (without wasting three months)
Picking the wrong workspace tool is expensive — not just in dollars, but in the weeks your team spends migrating and learning something new. Here's how we'd approach the decision:
Start with what you're actually replacing. Write down every tool your team uses today and what it's used for. Then check which all-in-one platforms can genuinely replace each one. If you'd still need Slack alongside the "all-in-one" tool, that's a meaningful limitation.
Run a two-week trial with your real work. Don't set up a demo project with fake tasks. Use the tool for actual work with your actual team. You'll learn more in two days of real usage than two weeks of exploring features in a sandbox.
Pay attention to the things people complain about. If someone on your team keeps saying "I wish I could just..." that's signal. The tool that generates the fewest of those wishes is probably the right one.
Calculate the real cost. Add up what you're spending today on all the separate tools, then compare it to the all-in-one pricing. Don't forget to factor in the time people spend switching between apps — that's easily an hour per person per day, which adds up to real money.
Check the AI depth. If AI is part of why you're switching, test it hard. Ask it about something from last week's project. See if it knows what your team is working on. Generic AI that can't access your workspace context isn't meaningfully better than just opening ChatGPT in another tab.
The bottom line
The all-in-one workspace category has matured a lot over the past couple of years. Every tool on this list can handle the basics — it's the depth of each feature and how well everything connects that separates them.
If you care most about flexibility and docs, Notion and Coda are strong picks. If project management is the priority, ClickUp and Monday deliver. If you want simplicity, Basecamp is the call.
And if you want AI that's actually woven into how your team works — not just a chatbot sitting in a corner — that's what we're building with Trilo. We're biased, obviously, but we think the workspace-aware AI coworker model is where everything is heading. We just got there first.
Whatever you pick, the goal is the same: spend less time managing tools and more time doing the work that matters.
Curious about Trilo? Try it free and see if it clicks for your team.
